Special administrative powers and resources in StrAU, key authorities of the project’s supervisors.
Key functions of StrAU’s Leader: – director of the Institute of Geology and Petroleum Technologies:
- Solution of organizational, logistical, financial and other problems encountered in implementation of StrAU goals.
- Definition of the roles and responsibilities of the consortium participants within StrAU and project offices.
- Development, approval and timely update of StrAU Road Map.
- Monitoring of StrAU Road Map implementation; forecasting of deviations and taking timely measures to their elimination.
- Coordination of interaction between all participants of the consortium, its parties in interest and partners.
Special management powers delegated to StrAU.
StrAU’s Leader carries out the strategic management of the StrAU Road Map’s implementation.
- Overall management of StrAU implementation;
- Allocation of necessary resources within the StrAU, provision of financing;
- Review and approval of regulatory documents for implementation of the StrAU Road Map;
- Monitoring of implementation and analysis of consolidated reports on the StrAU implementation;
- Management of changes in basic parameters of StrAU, problem decision.
- Approval of the StrAU ideology and ideas;
- Approval of project supervisors within the StrAU;
- Approval of budgets and KPIs of projects within the StrAU;
- Gathering reports from projects’ supervisors;
- Making principal decisions for critical changes affecting the timing, cost and quality of projects.
The project supervisor is responsible for achievement of the project’s goals within the allocated budget, in accordance with the time frames and with a given level of quality.
- Formation of project offices and project management teams;
- Planning, organization and control of works to achieve the project’s goals with the required quality, costs and on time;
- Distribution of the project’s resources, organization of interaction between the project offices in its implementation;
- Interaction and provision of all necessary communicative links with other participants of the project;
- accounting of actual costs of resources for the implementation of the project;
- Consolidation and submission of project reports to the StrAU Leader.
- Setting tasks for the project office and its individual members, monitoring the tasks’ implementation;
- Control over the activities of the project offices;
- Approval or rejection of reports of the project executors on the actual cost;
- Request for and justification of allocation of additional resources to the project;
- contacting the Leader for support in case of need.
The project architect is responsible for the development of information system (IS) in accordance with the time frame of the project and with the specified quality level.
- Determination of composition, duration and technology of activities for the development and introduction of the StrAU information system;
- Identification of resources necessary for the development and implementation of StrAU IS within the defined project specifications;
- Ensuring the integrity of the functional architecture of the implemented StrAU information system.
- To take part in scheduling of works on development of the StrAU information system;
- To organize preparation, coordination and approval of all technical records for the development of the StrAU information system within a project;
- To implement information interaction between project offices.
The Research Supervisor of the project office is responsible for scientific content of the project, R&D activities, final reporting on the subject content.
- Definition of content of the project’s subject modules, definition of the applied technologies;
- Definition of substantive aspects of the project subject blocks and the core technology of its implementation;
- Supervision of R&D activities in project offices;
- planning and coordination of actual workload of executives during the project implementation;
- Reporting to the project supervisor;
- Analysis of the project progress, its intermediate and final results.
- Setting tasks for the working teams of the project, monitoring the tasks’ implementation;
- Control over competent accomplishment of the set goals and timely information on emerging issues;
- Request for and justification of allocation of additional resources to the project.
Secretary-administrator of the project is responsible for the information support to the project supervisor, as well as for the organization and management of the project documents flow. Secretary-administrator reports directly to the project supervisor.
- Provision of the project supervisor with the structured information to monitor and control the project plans, resources, and priorities;
- Making meetings’ records;
- Ensuring the timely preparation, movement and archiving project documents.
- Transfer and receipt of the necessary documentation from the participants of the project;
- Control the established document flow system;
- Request operational information and reports on the project progress from specific executives of the project.